Global Banking - Nordics Assistant (m|f|x) Stockholm

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and specialized investment banking capabilities. Headquartered in Zurich, Switzerland, UBS operates in more than 50 markets worldwide.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than the sum of our parts.

The role requires a dedicated individual with strong organizational skills who can multitask and perform well under pressure in a demanding environment. It is essential that the individual can build strong working relationships, particularly with peers and clients, to provide seamless support at an extremely high standard. The individual must also maintain professionalism and be able to handle confidential matters with sensitivity.
The EA/Team Assistant will support a team of bankers ranging from Managing Directors (MDs) and Executive Directors (EDs) down to junior bankers. There is a strong emphasis on calendar management, including scheduling meetings with client offices. Based in our Stockholm office, you will support the Head of Nordics and another Managing Director, as well as other more junior team members based in both Stockholm and London and other junior staff based in London.

Tasks

Duties include but are not limited to:

• Schedule management—coordinating, managing, and ensuring that schedules are followed while taking into account conflicting priorities and multiple demands on time.
• Arrange meetings, both internal and external (including conference calls and video conferences), taking into account complex schedules and time zone differences.
• Build relationships with clients (internal and external) and their assistants.
• Assist in preparing for various meetings.
• Ensure appropriate travel arrangements are made, including necessary visas (in accordance with the UBS Travel Policy). Some after-hours assistance is required for booking or rearranging travel or car rentals.
• Process expenses and reimbursements through Concur.
• Liaise with numerous management offices and key departments across the Bank.
• Provide timely assistance with any IT issues.
• Database administration (e.g., updating the Banker Portal database).
• Update team distribution lists.
• Answer phones and take messages as needed.
• Other ad hoc tasks.

Profile / Your qualification / Your personality

• Ability to take initiative.
• Ability to work efficiently, both independently and as part of a team.
• Ability to understand a team’s priorities and changing needs in order to adapt support accordingly.
• Excellent communication skills, both oral and written.
• Professional demeanor.
• Results-oriented, with the ability to prioritize.
• High attention to detail, even while juggling multiple tasks and deadlines.
• Advanced knowledge of MS Office.
• Upbeat with a positive “can-do” attitude.
• Flexible, adaptable to change, and eager to take on challenges.
• Several years of experience working in corporate finance at an investment bank.
• You’re curious to explore how AI can improve the way we build, deliver, and optimize workflows. You do this with sound judgment—validating outputs and ensuring alignment with policies, risk standards, and ethical use.

That awaits you

At UBS, we know that it’s our people—with their diverse skills, experiences, and backgrounds—who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, offering new challenges, a supportive team, opportunities for growth, and flexible work options whenever possible. Our inclusive culture brings out the best in our employees, no matter where they are in their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than the sum of our parts.

Share this offer on LinkedIn →

Location

Regeringsgatan 38, SE-111 56 Stockholm